Task: Conduct Project Review Meetings

Relationships

RolesPrimary Performer: Additional Performers:
InputsMandatory:
    Optional:
    • None

    Steps

    Schedule Meetings

    Project Review Meetings occur at least annually, for small and medium agencies. Large and giant agencies are required to review their projects on a monthly basis. Typically, the Portfolio Administrator will be responsible for scheduling the meetings. The attendees should include your IT Program Manager and your key stakeholder (typically, the sponsors of your projects).

     

    Prior to the meeting with the stakeholders, a Project Review Prep Meeting will be held to review with the internal IT Program and Project Managers about the content that will be reviewed by stakeholders, allowing management time to determine if additional information will be needed for the actual stakeholder review. This meeting is typically 5 – 7 days prior to the actual Project Review Meetings.
    Conduct Prep Meeting
    The Business Segment Director will be a member and facilitator of the Project Review Prep Meeting. They will need to have the Project Review Packet created to review during the meeting.
    Conduct Meeting
    The Business Segment Director will be a member and facilitator of the Project Review. They will need to have the Project Review Packet created to review during the meeting.
    Submit Packet to ISD PMO
    The same packet reviewed in the meeting is expected to be forwarded to the ISD PMO or placed in the Agency Portfolio Folder for those agencies with access to ISD Servers.

    Alternatives

    This is a required task.