|Task: Conduct IT Governance Meetings||
Each agency will have an IT Governance Board. The
purpose of the board is to: prioritize agency IT projects, review agency resource allocation, create an annual
Opportunity Map and IT Budget, approve projects to begin the Initiation Phase, review project statuses and issues,
review ISD Service Levels and issues, and approve IT Budget changes.
Governance Boards for small agencies will meet at least annually. Medium to giant agencies will
typically meet quarterly. The frequency will be determined at the time the Governance Board is established and
their charter is developed.
Create Opportunity Map
|Once a year an Opportunity Map will be created for the IT Governance Board to approve. This is a 3-year view
of projects that are projected to be started or completed.
Create Annual Budget
|Once per year, an annual budget will need to be created for the IT Governance Board to approve. This is
typically done in January/February for the next fiscal year. This budget will need to be presented and updated any
time budget changes are made.
|Once per year, a new SLA will need to be created and presented to the IT Governance Board for review
Develop Governance Board Slide Deck
|At each Governance Board meeting, a presentation slide deck will need to be created that includes: a list of
projects ready to be kicked off and moved into the Initiation Phase, proposed budget changes to the Annual Budget, current
ISD Service Level Dashboards, staffing utilization charts and outstanding issues that need to be discussed. On an
annual basis, a slide deck that includes: a proposed budget and Opportunity Map will need to be created and presented to
the Governance Board (this will typically be done in January or February of each year) when SLA Agreements are renewed with
|The Business Segment Director will be a member and facilitator of the Agency IT Governance Board. They
will need to create an agenda, create the slide deck, and publish the minutes from the meeting and forward them to the
Agency PMO or Portfolio Administrator to allow them to update the PPM Tool with the current budget information, approved